To facilitate the exercise of shareholders'' voting rights, since January 1, 2018, all listed companies have incorporated electronic voting as one of the channels for shareholders to exercise their rights to vote. It is efficient to exercise shareholders'' voting rights through e-voting without any restrictions on place and time of shareholder meetings. In addition, the Financial Supervisory Commission (FSC) has appealed to issuers and transfer agencies to reinforce the promotion of e-voting by shareholders at annual general meetings (AGMs) during the COVID-19 period, which is expected to prevent the disease from spreading and protect the right of shareholders to participate in AGMs.

The FSC also instructed the Taiwan Depository & Clearing Corporation (TDCC) to consult with shareholder services agents, the TWSE, and the TPEx in drafting the Guidelines for Holding of Shareholder Meetings During Epidemic Conditions, which were released on March 16, 2020. The Guidelines include a template version of shareholder meeting disease prevention measures, which public companies refer to when holding AGMs in 2020. A notice regarding these measures has to be printed in a prominent area of the meeting notice cover.

Issuers shall clearly announce their disease prevention measures in the meeting notice so that shareholders can be fully notified. In addition, issuers shall follow the aforementioned Guidelines to organize relevant details in advance to ensure successful AGMs in 2020.